Family Ops — Guide

🌅Today

Your morning briefing: weather + what to dress the kids for, Meghan’s shift, today’s calendar, tasks, and tonight’s dinner.

✅Tasks

Your Todoist list — add, complete, edit, reschedule. Shade by project, label, due date, or your own highlight rules; Discuss/Review/Plan tags and campaign badges show right on the card.

Group · sort · filter by label · bulk edit · export

⚡Quick Capture

The fastest way to add a task — pick an Action (Discuss / Review / Plan…), tag it to an active campaign, set a date and project, done.

🗓️Planner

A day grid from your calendar feeds, with tasks overlaid. Quick-add events here.

📆Week at a Glance

The week in columns — group and sort however you like.

📊Dashboard

Tasks in buckets (Top / To-do / etc.) with grouping, sorting, and the same shading & highlight rules as Tasks — per-bucket if you want.

🎛️Cockpit

On the Home screen — Meghan’s shift, meds & refills, kids’ milestones, Dodgers pace, F1 next race.

🩺Meghan’s Schedule

One master shift schedule the whole app reads. Add by hand or import from her calendar.

☀️Weather

Now & 15-day forecast, dew-point comfort, wet-bulb, and season precip/snow totals.

📅Calendar

Your Google family calendars, embedded live (week / month / agenda).

🏖️Summer Poster

The whole summer on one page. Sort within a day; print by month, week, or picked days.

📺Family Share

Plan meals and push meals / tasks / events to your Skylight display as calendar files.

🗒️Live Notes

A quick spreadsheet with tabs — auto-saves as you type.

📄Viewer

Open a PDF or image — e.g. a Numbers calendar exported to PDF.

📖Diary & Archive

A dated logbook for milestones and things worth remembering. Searchable, exportable.

💾Backup & Restore

Save everything to a file, and move it between your phone and desktop.

First-time setup

Tasks toolbar

☑︎

Select — tap to pick several tasks, then Complete / Set… / Delete them at once.

🏷

Label filter — tap a label to require it (green), again to exclude it (red).

🎨

Shade — color cards by project, person, label, due date, or your own highlight rules (Settings → Highlight rules).

⊟

Collapse — fold or unfold all sections.

📅

Mini calendar — a small month for reference.

☰

Compact — dense one-line rows.

▥

Columns — 1 / 2 / 3 columns (on wider screens).

⬇︎

Export CSV — opens in Numbers / Excel.

📆

Export .ics — dated tasks as a calendar file (for Skylight).

🎨

Colors — set person & category colors used across the app.

Task organization

💬

Action tags — Discuss / Review / Plan / Waiting / Decide. Pick one in Quick Capture and it prefixes the title and tags the task, so it's filterable and colorable, not just readable. Combine with a person label (Discuss + MM) for "things to discuss with Meghan." Edit the set in Settings → Action tags.

🏷️

Campaigns — temporary, cross-project tags for guest visits, vacations, house projects, anything with a start/end. Tag a task with a campaign's label (via Quick Capture, or Select → Set… on existing tasks) and it counts as part of the campaign no matter which project it's in. Set up in Settings → Campaigns.

🎨

Highlight rules — auto-color any task by title keyword, project, label, campaign, or due date. First matching rule wins, top to bottom. Set up in Settings → Highlight rules, then pick "highlight rules" from Shade on Tasks or the Dashboard.

How do I…?

Add a task with a project, due date, and labels?

In Tasks, tap “＋ project · due · labels” under the add box to open the extra fields. (Or just type — p1, fri 4pm work inline.)

Change lots of tasks at once?

Tap ☑︎, select the tasks, then use the bar at the bottom — Complete, Set… (move project / set due / add-remove label), or Delete.

Flag something to discuss with Meghan?

In Quick Capture, pick the 💬 Discuss action and the MM person chip. The title gets prefixed and both tags land on the task — filter or shade by either one later.

Track everything for an upcoming guest visit or house project?

Add a campaign in Settings (name, icon, a label to tag with, optional start/end dates). It shows up as a chip in Quick Capture while active, and you can bulk-tag existing tasks onto it from Tasks/Dashboard/Audit via Select → Set….

Make certain tasks jump out visually?

Add a rule in Settings → Highlight rules — match by keyword, project, label, campaign, or due window — then set Shade → highlight rules on Tasks or the Dashboard.

Add, rename, or reorder sections within a project?

In Settings → Sections, pick the project, then rename inline, drag order with ↑↓, or add a new one — writes straight back to Todoist.

Import Meghan’s shifts?

Add her calendar in Planner, then in Meghan’s Schedule tap 📥 Import → pick the source → Preview → Add. Your manual entries are never overwritten.

Get meals & tasks onto the Skylight?

In Family Share, export the .ics, then in Google Calendar do Settings → Import & export → Import into a calendar Skylight syncs.

Move my data to another device?

In Backup & Restore, download or copy the backup, then open the same page on the other device and Restore.

Print the summer calendar?

In Summer Poster, choose a Print scope (all / a month / this week / picked days), then ⎙ Poster.